Secretary and Member of PMO

REPA is looking for an experienced and multitasks handling Secretary to plan, manage, and direct our administrative tasks (independently). With at least a Bachelor’s degree most preferably in Administration, Marketing, Engineering, Technical fields, or in related fields to Academic Researches.
Mainly, serves as a focal point for the entire organization process and assets, coordinates communications, balance resources, provides assistance in support of planning and project implementation.

  • Announced Date: July 19, 2020

  • Vacancy No. 200719/#032-S/019JP

  • Work Type: Full/Partime (local Naha City residence), Distance (online – anywhere)

  • Number of Vacancies: 1

  • Gender: Any

  • Functional Area: Administrative/Marketing

  • Nationality: Any

  • Salary Range:

  • Years of Experience: 1+

  • Contract Duration: 1-year + Extention

  • Probation Period:3-month

  • Languages: English (preferably + Japanese, Persian)

  • Work Hours: 10-30 hours/week

  • Salary/Payment: To be negotiated.

  • Version: v01 – June 19, 2020.

Duties and Responsibilities:

  • Response to calls, emails, and routine letters; direct inquiries to the appropriate person and target audiences

  • Maintains content management and filing systems

  • Track inventory of office supplies and order more when necessary

  • Write and distribute routine weekly correspondence (for news and social media)

  • Assists in the production and editing of original content for the website

  • Compile data and prepare monthly and quarterly reports

  • Maintains updated contact information for company employees, suppliers, customers, and stakeholders

  • Serves as a focal point on REPA activities to develop strategic partnerships with stakeholders

  • Organizes and executes special events, coordinating with diverse partners and the media

  • Plans, coordinates and manages communication strategy prepares meetings schedule, agenda, communication plan, tools, and formats

  • Provides guidance and training to junior staff and interns (if needed)

  • Make travel arrangements for office personnel

  • Functions as backup on administrative and financial matters.

  • Supports the works of the top management.

  • Performs other duties as assigned.

Requirements and Qualifications:

  • At least Bachelor Degree (Preferably in Administration, Marketing, Engineering, Technical fields, or in related fields to Academic Researches)

  • Writing and speaking ability in English (preferably + Japanese, Persian)

  • 1+ years of experience in a secretarial role preferred

  • Self-motivated, well-organized, objective-oriented, multi-task-oriented, innovative-oriented

  • Managerial Skills: Creates a centralized structure of inputs, tools, and techniques; Establishes a clear directive and managerial roadmap at PMO level; Creates opportunity and adds value to services and products; Creates clear objectives, manageable plans, and clear framework

  • Traveling interest and ability to different countries to manage and/or supervise our conferences

  • Familiarity with using administrative tools and techniques

  • Excellent communication and time-management skills

Additional Competencies:

Candidate shall be demonstrated with a high competency of commitment, professionalism, creativity, and honesty.

Interested candidates should submit their applications to the following email address:
Only short-listed candidates whose application responds to the above criteria will be contacted for interview.
Note: Answering all inquiries maybe not applicable, please accept our excuse in advance.