> Academic Conference Coordinator

Academic Conference Coordinator

REPA hires an experienced coordinator to plan, manage, and direct upcoming conference administrative and managerial tasks (independently). With at least a Bachelor’s degree most preferably in Administration, Marketing, Engineering, Technical fields, or in related fields to Academic Researches.

  • Announced Date: July 23, 2020
  • Vacancy No. 200723/#032-S/020JP
  • Work Type: Full/Partime (local Naha City residence), Distance (online – anywhere)
  • Number of Vacancies: 2
  • Gender: Any
  • Functional Area: Management/Academic 
  • Nationality: Any
  • Salary Range: As per REPA salary scales
  • Years of Experience: 2+
  • Contract Duration: 1-year + Extention
  • Probation Period:3-month
  • Languages: English (preferably + Japanese)
  • Work Hours: TBD hours/week
  • Version: v01 – June 23, 2020.


Duties and Responsibilities:

  • > Arrangement for booking conference hall
  • > Arrangement of lunch for conference attendees with local hotels
  • > Ordering and collecting printing stuffs from a printing company
  • > Local tour coordination with a tour agency (agencies)
  • > Conference coordination and management (before, during and after the conference)
  • > Hiring conference facilitators (if needed/individuals or services company)
  • > Attend weekly meeting (online)

Requirements and Qualifications:

  • At least Bachelor Degree (Preferably in Management, Administration, Marketing, Engineering, Technical fields, or in related fields to Academic Researches)
  • Writing and speaking ability in English (preferably Japanese)
  • 2+ years of experience in a secretarial role preferred
  • Self-motivated, well-organized, objective-oriented, multi-task-oriented, innovative-oriented
  • Managerial Skills
  • Traveling interest and ability to different countries to manage and/or supervise our conferences
  • Familiarity with using administrative tools and techniques
  • Excellent communication and time-management skills

Additional Competencies:

Candidate shall be demonstrated with a high competency of commitment, professionalism, creativity, and honesty.

Interested candidates should submit their applications to the following email address: hr@repa.jp
Only short-listed candidates whose application responds to the above criteria will be contacted for interview.
Note: Answering all inquiries maybe not applicable, please accept our excuse in advance.